Tag Archives: Waitlist

Waitlist information

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Registration opened this morning and Sunday’s field is already full.  So it seems an appropriate time to address the waitlist and how it works.

The waitlist will require a $5 down payment.  For players who get into the tournament, the $5 will be applied to their entry fee when they pay it.  If there are any players who remain on the waitlist after registration closes and the tournament field locks on June 3, their $5 will be refunded.  Also, players can request to be removed from the list for a refund as well.

Players that get into the tournament from the waitlist will be notified by email (the one they used on DiscGolfScene) and given a link to pay the remainder of their entry.  Those players will have a limited amount of time (see below) from when the email is sent to register or they will be removed from the tournament and replaced with the next player on the waitlist.  No contact at all will result in forfeiture of the $5 fee.

Deadlines for elevated waitlisters to pay before losing their place:

  • Before May 21, players have two weeks to register from first contact
  • May 21-May 25, players have one week to register from first contact
  • May 26-May 31, players have 48 hours to register from first contact
  • June 1-June 2, players have until registration closes (June 2 at 5pm)

Historically the waitlist has been free to sign up for, so why the change?  In past years, there have always been a number of people signing up for the waitlist that then seemingly forgot they were on it.  To the point where a number of players have been elevated from the list into the tournament, only to fail to respond to repeated attempts at contact for payment.  This makes more work and leaves too much up in the air, especially as the event gets closer.  The hope is that the fee and the deadlines will weed out some of those folks.

Expanded capacity

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With the state lifting all COVID related restrictions for events, we’re expanding the field for both days from 96 (chosen to keep the total under the mandated 100) to 108 total players.  In order to do this, we have divided each day into two pools of 54 and placed divisions in those pools in a “best fit” manner based on current registration/waitlist numbers.  Waitlists will now run by pool, so if a player drops from pool A on Saturday, then the first player signed up for a pool A division (who may not be #1 on the list for that day) will be elevated from the waitlist.

Now an explanation on why 108 and not, say, 144 for each day.  Parking to accommodate nearly 150 people is a challenge at Dragan Field.  Heck, parking for 72-90 players is a challenge.  108 players is as big as we’re comfortable trying to squeeze in for a single day.  At least until we can work out a solution to expand our parking capacity.

Capping each pool at 54 will allow for us to primarily utilize cards of 3 players, which will have the effect of keeping things moving more smoothly all day.  We hope the result will be an even more enjoyable day for everyone.

Also, a quick explanation on the held spots for the doubles league raffle winner.  No, we’re not giving away four spots.  Just one.  However, without knowing which division the winner will want to play, we are reserving a space in each pool.  Once the winner is drawn, the unused spots will go to the first player on each appropriate waitlist.  The drawing will take place on the Monday before the tournament, so waitlist players will have ample time to register and plan their trip to Dragan Field on tournament day.

Expanding the field

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The decision has been made that because of how the DDGC has been split over two days, each day’s capacity will be expanded by 20 places.  That means that as of this post, everyone on the waitlist is now in the tournament.  Waitlisters should expect to also receive an email from DiscGolfScene inviting them to complete registration.

If you have not yet paid your registration (having gotten in from the waitlist now or recently), you have until Friday, October 23 at 8pm to do so.  If at that time, your entry is unpaid and there is a waitlist, you will be removed from the tournament and placed back on the waitlist.  A week, or in some cases many weeks/months, should be long enough to have paid your entry.  The final deadline to get into the tournament is Friday, October 30 at 8pm.  Any players not paid as of that time will be removed from the tournament.  There will be NO waitlist changes after Friday, October 30 at 8pm.

If you are unsure how to pay through Disc Golf Scene, please contact Josh and he can send a link to use to complete registration.  Paying in person at Dragan Field during regular pro shop hours is also an option.

The biggest DDGC to date just got bigger.  Is it time to play yet?

UPDATE for DDGC20

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The following was also sent as an email to registered players and wait listers…

As the event is fast approaching, I wanted to let everyone know what the plan is for this re-scheduled event.

The schedule will be as follows:

On Saturday, October 31, all amateur divisions EXCEPT MA1 will play their two rounds.
On Sunday, November 1, all pro divisions PLUS MA1 will play their two rounds.
To be clear, everyone will only play on one day of the weekend.

The expected schedule on each day will be check-in from 7am to 8:45am (am player packs to be picked up then).  First round will tee off at 9am.  There will be a brief lunch break to re-order groupings (no more than 30 minutes after last card), then everyone will play round 2.  EVERYONE is playing a round on each course (Red Dragon and Talon).  The order in which they are played will depend on division.

On each day the field will be split as evenly as possible between the two courses each round.  This will accomplish two things: 1) allow for maximum social distancing and 2) improve pace of play as daylight is running short at this time of year.  In fact, Sunday will be the first day after daylight saving ends, so it will have even less playable daylight than Saturday.

As of now, the plan is to NOT allow spectators and caddies.  That may change if circumstances allow, but for the time being, plan for that to remain the case.

The last two things to address involve AMs (primarily)…

With the current schedule, this creates a bit of wiggle room for players who wish to change divisions in such a way that it changes the day you play (I know I have had a few such requests).  For the next seven days, until 8pm on Thursday 10/8, players will be allowed to swap days by changing divisions.  After that date, changing day/division will require getting on the waitlist for that day.  If you are making this change, contact Josh rather than editing Disc Golf Scene yourself, to ensure you don’t accidentally withdraw yourself from the tournament.

Also, all ams, please go to this form and select a shirt size, even if you have already done so on Disc Golf Scene.  You will have until Tuesday 10/6 at 8pm to get a shirt size reserved, otherwise you’ll have to take what we have on hand on tournament day (probably going to order a lot of L as a default size).

Thanks for reading this far.  Can’t wait for the end of the month and DDGC20.